The Crystal Reports Export Dialog:

This dialog box appears when you select the Export command from the Reports Dialog, preview screen of any report, or Reports Selection Criteria Dialog. Use the Export dialog box to export your report to an electronic file in a format that can be read by another software application. For example, you could export your report in Microsoft Excel format and then open it in Excel as a normal spreadsheet file. The Export facility supports several popular word processing, database, and spreadsheet formats and a number of standard data interchange formats as well.

How to export reports:

You can export your finished reports to a number of popular spreadsheet and word processor formats, into HTML format, ODBC format, and into a number of common data interchange formats as well. These options give you access to a wide variety of tools with which to manipulate your data. For example, you may want to use report data to project trends in a spreadsheet package or enhance the presentation of data in a desktop publishing or presentation package.

Note: The program attempts to preserve as much formatting as the export format allows. However, when you export a report to a different file format other than Seagate Crystal Reports format, you may lose some or all of the formatting that appears in your report.

To export reports, follow these steps:

1. With the report you want to export selected or previewed, click the Export button. The Export dialog box appears, as shown above. The dialog box is broken into two sections, a Format section and a Destination section.

2. Using the Format drop-down box, select the format in which you want to export the report. For example, if you want to convert the report to Microsoft Excel 4.0 format, choose Excel 4.0 (.XLS) from the list.

3. In the Destination drop-down box, select a destination for your file. If you want to save the report to a disk file, select Disk file. If you want to attach the report to an e-mail document, select the appropriate Mail application. Seagate Crystal Reports supports Microsoft Mail (MAPI), Microsoft Exchange Mail (MAPI), and Lotus cc:Mail (VIM). If you want to store the report in a Microsoft Exchange folder, select Exchange Folder. If you want to send the report to a Lotus Notes database, select Lotus Notes Database.

4. Click OK, and the export process begins. When you export a report to a disk file, the Choose Export File dialog box appears. Use the controls in this dialog box to select a path and file name for your file. While the program assigns the native extension to all files you export in a specific word processor, database, or spreadsheet format, it automatically assigns the extension *.TXT for all files you export in one of the common data interchange formats. The program you want to use the data in, however, may look for specific extensions other than *.TXT. Consult the manual for that program to determine the correct file extension, and change the extension accordingly in the File Name edit box.

5. Click OK. The program exports the report to a disk file in the format you specify.

Note:The Help Information above was obtained from the Seagate Crystal Reports 6.0 Online Help. The CCS Accounting Package utilizes the Crystal Reports Print engine to generate many of the predefined reports. To create your own custom reports, we highly recommend the Crystal Report Generator, which can be purchased separately at most software dealers. Once you generate a report, it can be seamlessly integrated into the CCS Report Menu for selection while running the program. See Incorporating Custom Reports for details.