The CCS Payroll program is capable of printing 3 different 1099 forms, the 1099M (Misc.), 1099I (Interest) and 1099D (Dividend), onto the IRS approved preprinted forms. A 1099 employee (contractor) is determined via their employee type on the "General" tab of the employee dialog.

The above employee is set as a 1099 M recipient:

There are two ways to handle employees who will have both regular wages (W2 Wages)  and 1099 wages. The 1st method is to create a 2nd employee number to represent the 1099 wages. When you enter the SSN number for the 1099 employee leave out the dashes, or use periods instead of dashes. This is necessary since the program will not allow you to duplicate SSN numbers. When the 1099's print, the SSN number will be transformed to use dashes. When you create checks for this employee, enter their W2 wages using their 1st employee number, and the 1099 wages using the 2nd employee number. If you have been given an EIN, use this in-place of the SSN.

The 2nd method is to change the employee's type from one type to another during the course of year as needed. The current setting in the employee file is stamped on the paycheck as they are created. This is especially useful; for instance, if you need to create multiple types of 1099s at the end of year for a single employee. When you print the 1099s, only the checks that are applicable to the specific 1099 type (or W2) you are printing will be used during the print job. This method is not recommended if the employee will receive both types of wages routinely throughout the year, since it is more time consuming to constantly switch their type back and forth. This functionality is new for 2004, earlier versions did not support a change in employee type during the course of a payroll tax year.

You can determine the type of wages a particular check represents by looking at the Check Type in the list on the top of the paycheck entry screen (See below)

The check type cannot be changed once the check is created. If you have created the wrong type of check, you will need to delete it and recreate it using the correct employee type setting.

Printing to pre-printed forms may require you to set your print margins so that the output from your printer matches the preprinted form. To do this, simply highlight (single click) the form you wish to print, then select margins.

The margin setting dialog will appear:

Enter the margins required to align your printer output to match the form. A setting of 0.00 tells the program to use the default margin setting, which varies from form to form. This setting may work just fine and need no further adjustment. Entering any other value for either margin will cause the report engine to use these values precisely. The left margin setting shown above is set to .1 (one tenth of an inch), this setting tells the report generator to align the left most portion of the print job, one tenth of an inch from the left side of the paper. If the default setting for this form was .25, then the setting of .1 will move the output left, conversely, if the default setting for this form was 0.00, then the output of the printer will move right. Trial and error is the only way to determine the margin settings you will need for each form. Margin settings are saved for you on a workstation by workstation basis, therefore the setting you setup on workstation A, can be different than that of workstation B.

Note: You can set the print margin for any report; however, setting the margin for a non-preprinted form is generally not necessary.

Please let us know if you need additional information on setting up and printing 1099 forms